Document Storage and Distribution Software

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In the past document storage, sharing them, or even sending them out required a lot of coordination and paper. To keep up with the paperwork the filing clerks, couriers and fax machines were all frequently used. And when you consider how many trees had to be cut down in order to produce all that paper, the environmental impact was massive.

Document storage and distribution software brings efficiency and productivity to the workplace, eliminating many of the manual steps involved with storing and distributing files and documents. It centralizes documents, and allows users to locate and access the most current version. This can help save time at work and allows businesses to comply with the regulatory requirements.

The most effective document management systems come with numerous advanced tools that enhance collaboration and speed up workflows. You should look for secure storage of files, offline access with automatic document synchronization once back online and team folders that allow specific permissions for different stakeholder groups. Look for a powerful search engine that provides relevant results quickly.

FileHold, DocuWare and Q-Pulse are some of the most popular document management solutions. These applications offer cloud or on-premise installation options and they feature a diverse range of features that simplify document storage and distribution. FileHold is one example. It provides a central repository that is secure and encrypted with strong search capabilities and document workflows that allow you to review and approve documents. It also offers an online portal with white labeling for clients that automates document routing as well as superb version control, ensuring that your clients and colleagues have access to the most up-to-date versions of files.

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